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國家檔案應用服務指引

國家檔案應用服務指引

106年1月

W hat

什麼是國家檔案

檔案,就如同國家的記憶,在案頁卷冊間展現政府施政績效與推動經驗,見證社會文化變遷與演進歷程,並分別典藏於政府各機關,在這些機關檔案中,具永久保存價值,而移歸國家發展委員會檔案管理局(以下簡稱本局)管理之檔案,就稱為國家檔案。另外,為了提供更豐富多元的國家檔案,本局亦接受捐贈、受託保管或收購私人團體珍貴文書,以完整保存國家重要紀錄,進而創造國家智慧資產。

有哪些國家檔案

本局依機關層級與業務關聯性,擬定國家檔案徵集策略,以府院事務、國家安全、公共資源管理、財經事務、教育文化、社會發展及地方事務等7大方向,作為國家檔案徵集指引,分階段徵集見證國家發展重要政策與制度、人民生活、歷史文化及社會環境發展歷程之檔案。目前本局典藏國家檔案主要內容包括:民國38年以前檔案、臺灣光復檔案、臺灣民主化檔案、憲政檔案、921震災檔案、莫拉克風災檔案、國營事業檔案等重要主題,歷史價值,彌足珍貴。其中,年代最久遠者,為清朝時期古地契,至於媒體型式,除紙質類外,亦有攝影類、錄影音帶類及電子媒體類等多元化類型。更多的館藏介紹、主題推薦,請參見本局全球資訊網(http://www.archives.gov.tw)。


W ho

誰能申請國家檔案

1. 具有中華民國國籍並在中華民國設籍之國民及其所設立之本國法人、團體。

2. 持有中華民國護照僑居國外之國民。

3. 外國人,以其本國法令未限制中華民國國民申請提供其政府資訊者為限。


H ow

如何查詢國家檔案

本局接管之國家檔案,經陸續整理、檢視目錄之編製,即公布於國家檔案資訊網(簡稱A+https://aa.archives.gov.tw),此為查找國家檔案最佳利器。您可輸入關鍵字進行簡易搜尋,若符合的檔案目錄數量眾多,進階搜尋可幫助您縮小或過濾檔案範圍,更精準的貼近您的需求。

延伸查詢

若在A+未查找到符合您需求的國家檔案,建議您可利用下列工具,查詢其他檔案資源:

如何申請應用國家檔案

1. 利用 A+ 查詢確認您的需求

(1) A+中的「使用說明→操作指引」,提供您查詢A+詳細使用說明。

(2) A+中的「參考資源」提供二二八事件、軍法案件、國共戰爭戰役報告之人名索引,也是協助您查詢檔案的利器。

2. 填寫國家檔案應用申請書

(1) 申請書請至本局國家檔案閱覽中心索取,或於本局全球資訊網A+下載列印填寫。若您是A+會員,則可於查詢所得檔案目錄中勾選後直接套印。

(2) 若您申請多案/件檔案,請於申請書標示處理順序,本局將依您標示之順序分批處理,優先提供您較急需之資料。

提醒您:

  • 除於A+以自然人憑證提出申請外,其餘方式提出申請者,申請人皆需親自簽名

  • 申請應用之國家檔案,如係本局委託他機關(構)代管者,請參考A+檔案目錄資訊所示各檔案典藏機關,逕洽各受託代管機關(構)辦理。

3. 確認需否檢附證明文件

(1) 我國國民申請應用國家檔案時,除於國家檔案應用申請書填列必要資訊外,原則不需檢附身分證明文件。

(2) 檔案當事人申請應用其本人相關國家檔案,應檢具身分證明文件;檔案當事人死亡或失蹤時,其繼承人申請檔案當事人相關之國家檔案,應併附身分關係證明文件。

(3) 申請應用國家檔案,如係意定代理者,應檢具委任書及相關身分證明文件;如係法定代理者,應檢具相關證明文件。

(4) 外籍人士,應檢具居留證或護照等相關證明文件影本,必要時,應提具該國法令無限制中華民國國民申請應用該國政府資訊之相關證明文件。

4. 送出申請案: 申請書及必要之證明文件資料請選擇下列其中一種方式送出即可

(1) 郵寄:24220新北市新莊區中平路439號(北棟)2樓,國家發展委員會檔案管理局應用服務組收

(2) 傳真:(02) 8995-6471。

(3) 電子郵件:先將申請案資料掃描影像檔再以電子郵件傳送至service@archives.gov.tw

(4) 親至本局國家檔案閱覽中心辦理。

(5) 使用自然人憑證,透過A+以線上方式提出申請。

5. 准駁通知

(1) 申請案原則上於受理之日起15日內,本局會以書面通訊、電話或電子郵件等方式通知准駁結果,必要時得延長15日。

(2) 申請檔案如屬曾完成准駁處理者,本局將儘速調卷後提供或通知應用。

(3) 檔案因修護、展覽、機關檢調或其他情形無法立即提供應用時,將告知您理由及預計可提供應用之時間。

提醒您:

  • 為維護各申請人應用檔案權益,公平使用服務資源,申請人應於本局准駁通知送達翌日起15日內,依聯絡方式逕洽本局承辦同仁聯繫檔案閱覽或取件事宜。

  • 逾期未與本局聯繫者,本局將再次通知,逾再次通知送達翌日起15日仍未聯繫者,本局將暫停同一申請案待續理部分之准駁處理。

關於應用准駁

  • 國家檔案內容樣態繁多,部分內容涉及個人隱私資料或依法應予保護事項,為維護第三人正當權益及公共利益,檔案內容於提供應用前,本局需加以檢視,以確保檔案提供應用無不當揭露之情形。

  • 檔案內容如有限制提供者,依法採「分離原則」,將該部分內容以局部遮掩或抽離之方式處理,將仍可提供應用的部分儘量提供,以衡平維護民眾知的權利與個人隱私。


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到哪取件

1. 線上瀏覽: 如果您是A+會員,且以自然人憑證申請應用者,已經數位化之檔案,可登入A+於線上瀏覽檔案影像。

2. 親臨國家檔案閱覽中心: 您可依約定取件時間,攜帶身分證明文件,親臨國家檔案閱覽中心閱覽、抄錄或複製檔案。

3. 郵寄複製品: 您亦可選擇付費郵寄複製品的服務,原則於收到相關費用5日內提供。

提醒您:

  • 檔案之閱覽或取件期日,申請人應於本局准駁通知送達翌日起60日內完成,如有展延期日之需要,應事先通知,展延期限不得逾第1次准駁通知送達翌日起90日;逾上開規定期限者,請重新提出申請。

  • 閱覽、抄錄國家檔案原件,請親臨國家檔案閱覽中心,為節省您的時間,請先預約以利準備檔案。

  • 國家檔案閱覽中心使用規定,請參閱國家發展委員會檔案管理局國家檔案閱覽中心使用須知


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如何計費

1. 閱覽、抄錄國家檔案免收費用。

2. 複製檔案依「檔案閱覽抄錄複製收費標準」規定辦理,擇要摘錄如下:

檔案複製格式

B4(含)尺寸以下

A3

備註

紙張黑白複印(每張)

2元

3元

彩色複印以左列收費標準5倍計價。

電子檔案

紙張黑白列印(每張)

2元

3元

電子儲存媒體離線交付

圖像檔及文字影像檔換算成A4頁數,每頁2元。

離線交付者,儲存媒體費用另計。

郵寄服務

郵資實支實付;每次並加收處理費用50元

註:收費標準以新臺幣計價

3. 檔案申請人為二二八事件,或戒嚴時期因觸犯內亂罪、外患罪、懲治叛亂條例或戡亂時期檢肅匪諜條例遭偵查、追訴、通緝或執行之人,申請應用與其本人所涉案件相關之國家檔案,同一檔案免收一次複製費用。檔案提供複製方式以紙張黑白列印或電子儲存媒體擇一交付。若前述申請人本人死亡或失蹤時,由其配偶、直系血親卑親屬、父母、兄弟姊妹或祖父母等親屬申請者,每人均可準用同一檔案免收一次費用之規定。

4. 國家檔案複製費用繳費方式,除親臨本局國家檔案閱覽中心繳交現金或持信用卡、悠遊卡付費、使用郵政匯票或報值信封(現金袋)等郵寄本局,以及採用國庫匯款、線上信用卡繳費等方式外,亦可持國家檔案複製費用繳款單至郵局臨櫃劃撥繳費、實體自動櫃員機(ATM)繳費、網路自動櫃員機(WebATM)繳費、e動郵局繳費及全家便利商店繳費。相關資訊請參閱國家檔案複製費用繳費方式說明


W hen

國家檔案閱覽中心開放時間

1. 週一至週五 9:00 ~ 17:00,國定例假日不開放;如有其他特殊原因停止開放時,另行公告通知。

2. 開放期間,每日下午4時30分以後,停止調閱檔案。

申請案受理時間

除親至本局國家檔案閱覽中心辦理,需依照該中心開放時間外,其餘申請方式,皆24小時收件,次一上班日由專人立即處理。

取件時間

親臨本局國家檔案閱覽中心者,請依照該中心開放時間取件。


W hat else

國家檔案閱覽中心還有哪些服務

除受理國家檔案應用申請,提供取件、閱覽服務外,還依使用者需求,提供參考諮詢、協助查找檔案、轉介其他檔案館或機關等服務;另典藏有關檔案管理、檔案研究等相關書刊資料,提供應用檔案者參閱。您如有任何需要我們服務之處,歡迎利用專線電話(02)8995-3630或電子郵件信箱service@archives.gov.tw與我們聯絡。

有哪些國家檔案委託代管機關(構)

機關(構)名稱

代管檔案重點

地址

電話

國立故宮博物院

國立故宮博物院移轉之民國38年以前檔案,內容包括撥款籌設博物院案、古物保存相關法令等

11143 臺北市士林區至善路二段221號

(02)2881-2021

分機2675或2633


國家發展委員會檔案管理局

24220新北市新莊區中平路439號(北棟)9樓

Tel:(02)8995-3700

國家檔案閱覽中心

24220新北市新莊區中平路439號(北棟)1樓

Tel:(02)8995-3630

Fax:(02)8995-6471

e-mail:service@archives.gov.tw

常用網站

Guidelines on Access to Archival Holdings

Jan. 2017

W hat

What are archives?

Archives are like a nation's memories. They show what the government has done, and how effective its measures have been. They stand witness to the process of change and evolution in society and culture. Each government agency has archival records in its custody; those worth retaining in perpetuity are transferred to the National Archives Administration (NAA), National Development Council, and are referred to as archives. In addition, in order to provide a richer and more diverse collection of archives, the NAA also accepts donations of, accepts custody of, and purchases valuable documents owned by private individuals or groups in order to comprehensively preserve the nation's important records and create national knowledge assets.

What sorts of archives are there?

The NAA has a Archival Acquisition Plan in place that provides for the acquisition of records in the following seven key categories: the Office of the President and the five Yuan; national security; management of public resources; financial and economic matters; education and culture; social development; and local affairs. Using this Plan as a guide, and acting in pre-planned stages, the NAA acquires archives that provide testimony to important national development policies and systems, and the process of change in people's lives, culture, and society. The NAA's principal current archival holdings focus on, among other matters, the following: pre-1949 matters; the retrocession of Taiwan; Taiwan's democratization; constitutional government; the great earthquake of September 1999; Typhoon Morakot; and state-run enterprises. These records are of immense historic value. The oldest of them are land deeds dating back to the Qing Dynasty. In addition to paper records, holdings also include photographs, videotapes, and electronic media. For more information on NAA holdings, and to suggest possible topics, visit: www.archives.gov.tw.


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Who can apply for access to archives?

1. Citizens of the Republic of China (ROC) with an ROC household registration, and domestic juristic persons and groups established thereby.

2. ROC nationals living overseas who hold an ROC passport.

3. Foreign nationals who come from a country where the law does not restrict the ability of ROC citizens to apply for access to government information.


H ow

How does one search for archives?

After accepting custody of archives from another government agency, the NAA assembles the documents, examines them, catalogs them, and posts them to the Archives Access service(A+) website (https://aa.archives.gov.tw). This is a very convenient way to search for archives. You can input keywords to do a basic search, and if a search turns up an especially large number of records you can do an advanced search to narrow down or filter the results.

Extended search

If you cannot find the archives you're looking for on the A+ website, we recommend that you use the following tools to search other resources:

How does one apply to access archives?

1. Use A+ to confirm the existence of what you're looking for.

(1)Click on the "使用說明"(information) tab, then click on "操作指引"(instruction) to obtain more detailed information on how to search the A+ database.

(2)On the A+ homepage, click on the "參考資源"(reference resources) tab for an index of the names of persons connected with the 228 Incident and court-martial cases and persons mentioned in reports on battles in the civil war between the Nationalists and the Communists. This is another very powerful search tool.

2. Filling out an Application for Access to Archival Records

(1)To obtain an application form, either pick one up at the Archives Access Center or visit the NAA website or the A+ website to download and print out the application form. Then fill it out. If you are an A+ member, in the record catalogs turned up in a search, you can checkmark the names of individual records and print them out directly.

(2)When applying for multiple records, please indicate the order of priority on the application form. The NAA will process the application in the indicated order of priority, and provide the higher priority items more quickly.

Reminder:

  • Except for applications submitted via A+ website (for which you furnish a citizen digital certificate), applications must be personally signed by the applicant.

  • If the archives which you have applied to access have been transferred to the custody of another agency (or institution), please note the name of the agency or institution as indicated in the A+ records catalog information and contact that agency or institution directly.

3. Whether applications require supporting documentary proof

(1)When an ROC citizen applies for access to archives, apart from filling out all necessary information in the Application for Access to Archival Records, the applicant in principle is not required to further submit proof of identity.

(2) When an applicant who seeks to access an archive is a party to the subject matter of that record, the applicant shall furnish an identification document; when the party to the subject matter is deceased or disappeared and his/her heir applies to access an archive related to the involved party, the heir shall additionally submit documentary proof of his/her relationship to the involved party.

(3) If the person who applies for access to an archives is an agent by conduct, the applicant shall furnish a power of attorney and an identification document; if the applicant is a statutory agent, the applicant shall furnish relevant documentary evidence.

(4) A foreign national shall furnish a photocopy of his/her alien resident certificate, passport, or other proof of identity. If necessary, such applicant shall support the application by furnishing documentary proof showing that his/her country has no legislation that restricts the ability of citizens of the Republic of China to apply for access to government information in that country.

4. Submission of applications

Please select one of the following methods of submitting an application and any necessary supporting documentary proof.

(1) Mail to: Services Division, National Archives Administration,
National Development Council
2nd Floor, North Tower, No. 439, Zhongping Road
Xinzhuang District, New Taipei City 24220

(2) Fax: 886-2- 8995-6471

(3) Email: Scan an e-copy of the completed application form and send it as an email attachment to: service@archives.gov.tw

(4) Submit the application in person at the NAA's Archives Access Center.

(5) Use a citizen digital certificate to apply via the NAA's A+ website.

5. Notification of application approval/rejection

(1) In principle, within 15 days of the day on which an application is accepted for processing, the NAA will respond in writing, by telephone, or email to inform whether the application has been accepted or rejected. This period may be extended by 15 days when necessary.

(2) Once access to an archive has been approved, the NAA will call up the volume as quickly as possible, and provide it to the applicant or notify the applicant to access it.

(3) When it is not possible to provide access to a requested archive due to repair, exhibition, intra-agency or inter-agency loan of the original, or some other circumstance, the NAA shall notify the applicant of the reason and when it can be accessed.

Reminder:

  • To protect the right of applicants seeking to access archival records and ensure the fair availability of services and resources, an applicant must, within 15 days of delivery of the notice of application approval, get in touch with the contact person at the NAA to arrange to view or obtain the records that he/she has applied for.

  • If the applicant does not get in touch within this time period, the NAA will re-send the notice. If the applicant again fails to get in touch within 15 days of delivery, the NAA will suspend processing of the application.

Application approval decisions

  • The content of archives is extremely varied, and sometimes affects personal privacy or is required by law to be protected. To safeguard the legitimate interests of third parties and the public interest, the NAA is required to review records before allowing them to be accessed, so as to ensure that providing access to the records will not result in improper disclosures.

  • If a record contains information to which access is restricted, the NAA can still provide as much access as possible by redacting the restricted portions or removing them from the record, thereby striking an equitable balance between the people's right to know and the right of individuals to privacy.


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Where does one pick up a requested record?

1. Online browsing: If you are an A+ member and have used a citizen digital certificate to apply for access, you can browse digitized records by logging in to the A+ website.

2. At the Archives Access Center: You can pick up records at an agreed upon time. Visit the Archives Access Center and present an identification document in order to view, hand-copy, or duplicate the records.

3. Mailing of reproduced records: You can also choose to pay a fee to have reproduced records mailed to you. The records will in principle be provided within five days of receipt of payment.

Reminder:

  • An applicant seeking to read or pick up a requested record must do so within 60 days of the day next following delivery of the NAA's notice of application approval, and must provide advance notice if an extension is needed. Any extension shall not be granted beyond 90 days past delivery of the first notice of approval. After the extension period elapses, the applicant will be requested to re-apply.

  • To view or hand-copy the original version of an archive, please come in person to the Archives Access Center. To avoid wasting time, please make an advance reservation so we can prepare the record ahead of time.

  • To learn about the rules governing use of the Archives Access Center, please consult the Visitor Rules for the Archives Access Center of the National Archives Administration, National Development Council.


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How are fees calculated?

1. There is no fee for reading and hand-copying of archives.

2. Reproduction of records must be done in accordance with the provisions of the Fee Standards for Viewing, Hand-copying or Duplication of Archives. The key points of these Fee Standards are set out as follows:

Record reproduction format

B4 or smaller

A3

Notes

Black-and-white paper copies (price per sheet)

NT$2

NT$3

Fees for color copies are 5x those listed on the left.

E-files

Black-and-white paper printouts (price per sheet)

NT$2

NT$3

Offline delivery on an electronic storage medium

The price of graphics files and text image files is NT$2 per A4 page equivalent.

For records delivered offline, a separate fee is charged for the storage medium.

Mail service

NAA charges the cost of postage plus an additional NT$50 for handling.

Note: All fees are charged in NT Dollars.

3. Where a person who has been investigated, prosecuted, subject to an arrest warrant, or had a verdict enforced against him or her, either in connection with the 228 Incident, or during the martial law period for sedition, treason, or any offense set out in the "Act Governing the Punishment of Rebellion" or the "Act Governing Espionage in the Period of National Mobilization for Suppression of the Communist Rebellion," applies for access to archives related to that person's case, for each such record the fee for reproduction shall be waived one time. The applicant may choose whether a duplicated record is to be delivered in the form of black-and-white printout or an electronic file. When the applicant of the preceding paragraph has died or disappeared and his or her spouse, a lineal descendant by blood, a parent, a sibling, or a grandparent applies to access such a record, each such person shall be exempt from the fee one time for each record, as provided for above.

4. There are many ways to pay fees for reproduction of archives. In addition to paying cash and using a creditcard or an EasyCard in person at the NAA's Archives Access Center, mailing a postal money order or a cash envelope to the NAA, or using a treasury remittance order, credit card online payment, you can also use a Payment Slip for Archives Reproduction Fees to send a postal giro check from a post office service counter, wire payment from a physical automatic teller machine (ATM), wire payment via a WebATM, pay via the e-post office smartphone app, or pay at a FamilyMart convenience store. For further information, see the notes on payment of archives reproduction fees.


W hen

Archives Access Center hours

1. Mon to Fri, 09:00 ~ 17:00. Closed on weekends and regular holidays. If the Center closes for some other special reason, the closure will be publicly announced.

2. When the Center is open, records requests are not accepted after 16:30.

Application hours

Apart from applications submitted in person at the NAA's Archives Access Center, which can only be done while the Center is open, all other applications can be submitted at any time of the day or night and will be processed the next working day.

Records pick-up

If you intend to inspect archival documents in person at the NAA's Archives Access Center, please visit the Center while it is open.


W hat else

What other services are offered by the Archives Access Center?

In addition to processing applications for access to archives and providing them for pick-up or viewing, the Archives Access Center also provides consulting services, helps with records searches, and provides referrals to other archives or government agencies. The Center also maintains a collection of periodicals and books on archives management and archives research, and these are available for viewing by persons who come to access archival records. If you have any need for our services, you are welcome to call our service line at 886-2-8995-3630 or send an email to service@archives.gov.tw.

Deposit of archival records with other agencies (institutions)

Name of agency (institution)

Key features of deposited records

Address

Telephone

National Palace Museum

Pre-1949 records transferred from the NPM shed light on budget appropriations to set up the museum, and also include laws and regulations on the preservation of ancient artifacts.

No. 221, Zhishan Road Section 2, Shilin District, Taipei City 11143

886-2- 2881-2021

(ext. 2675 or 2633)


National Archives Administration (NAA), National Development Council

9th Floor, North Tower, No. 439, Zhongping Road
Xinzhuang District, New Taipei City 24220

Tel:886-2- 8995-3700

Archives Access Center

1st Floor, North Tower, No. 439, Zhongping Road
Xinzhuang District, New Taipei City 24220

Tel:886-2- 8995-3630

Fax:886-2- 8995-6471

e-mail:service@archives.gov.tw

Related websites

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